Board Members In Attendance: Lions Arlene, Joe, Sang, Keith, Madeleine, Jim P., Michael and Rosemary
Other Club Members In Attendance: Beverly, Ken B., Ray, Charlotte, Lois and Hal
Secretary's Report: The August, 2011 Secretary's Board meeting Minutes were provided on the Club's blog for all members to review. A motion was made, seconded and approved to accept the August Board Meeting Minutes as presented.
The September Board Meeting Minutes may be found on the Club's blog at: http://uplandhostlions.blogspot.com/.
Treasurers Report: Treasurer Lion Ken M. was unable to attend today's meeting therefore President Michael presented the report for him.
Admin. Fund: Aug. 4, 2011 - $ 371.09 September 1, 2011 - $ 317.22
Activity Fund: Aug. 4, 2011 - $4,192.00 September 1, 2011 - $8,953.66
Old Business: President Michael talked about the Fish Bake and it's cost. He said that for the meals we are barely breaking even with our charge of $12.00/6.00 per ticket, Adult and child. He suggested that next year we should consider going back to our previous $14.00 and $7.00 ticket price. The final tally of our income has not yet been made. When Treasurer Ken gets back they will figure out our net profit.
We talked about thank you letters to our sponsors and the people who helped us. The letters should be personal and include one of our sponsor pamphlets. This idea was agreed to by all present and such letters will be sent.
New Business: We talked about types of fund raisers to build up our anemic Administrative Fund. It was suggest that we do as one of our neighboring Clubs has done and promote $20.00 meals at The Outback, Applebee's or the Soup Plantation, where half of the $20.00 cost ($10.00) comes back to the Club as a fund raiser. This fund raiser will be pursued further.
President Michael talked about upcoming events our Club should support.
1. On September 15th the Ontario Club is holding a wine tasting and dinner event beginning at 3:00 PM.
2. There will be an open house at Terrisita Pines On September 17th starting at 10:00 AM.
3. This years Calendar/raffle drawings will begin soon. President Michael has the Calendars and the cost is $10.00 each. members are encouraged to pick them up and sell as many a possible. The Club gets half of the sale money back for our Administrative Fund. The Club will get back $620.00 if all the Calendars are sold. For every unsold Calendar the Club will lose $10.00.
4. Four members of the Grand Terrace Club (in the District East of us) attended our meeting to sell raffle tickets for a $20,000 grand prize. Their tickets sell for $200.
We have received an application for membership from a friend of Lion Madeleine's. The applicants name is Wendy Jarvis and the vote was unanimous to accept her as a new member.
Requests For Donations: None Received
Motions For Donations: None
Adjournment: With no further items brought up for discussion President Michael adjourned the meeting.
Minutes Prepared BY:
Lion Keith Krumwiede
Club Secretary - 2011/2012
Minutes Approved By:
Lion Michael Stewart
Club President - 2011/2012
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